Board member remote voting allows directors to vote at a meeting, without the need to travel or disrupt the business. It can save time and money as it eliminates the necessity for board members travel and pay for travel trains buses, hotels or business meals. Additionally, it helps reduce the costs associated with printing and document storage on paper.

If you choose to allow members of the board to vote by email during a virtual session, you must establish an unambiguous voting procedure. It is also important to ensure that all requirements are satisfied to make a vote valid. The https://www.boardmanagementsolution.info/best-practices-in-planning-effective-meetings voting procedure (including the definitions of “yes” as well as the definitions of “no,” “yes” and “abstention”) must be clearly outlined in the agenda. Then all board members should respond to the request for votes within a reasonable amount of time. Finally, the presiding officer should ensure that the voting procedure is completed and the results are documented in the meeting minutes.

It is suggested that you change to a web-based board portal in order for your board members to be able to vote in a secure and efficient manner. These platforms offer the highest level of security, which ensures that all the details are kept private and that no one is able to alter the results. Moreover, using these tools will enhance board participation as directors are encouraged by the platform to voice their opinions and participate in discussions prior to when they vote on matters.