Board portal software gives you one location for sharing and storing important information. It also supports every aspect of meeting management ranging from agenda creation and sharing to document distribution and real-time voting. Board portals enable flexibility, simple collaboration and can be accessed from any device.
In addition to providing directors with instant and secure access to pertinent information, a top-of-the-line board portal is designed to make the board room more productive by giving directors more time for meaningful discussion and deliberations. This means cutting down on the amount of time that is spent on non-essential activities like reading the physical board books or looking through email threads for critical information.
A high-quality portal can provide an array of tools to help boards practice better governance with less time, like a comprehensive board book prepping function that makes it easy https://southernboardroom.com/ for board managers to prepare digital board packages in minutes and reuse templates from previous meetings. Furthermore, a Gen 3 portal makes it simple for board members to work between meetings, with items for action tracked and approved right in the portal, as well as draft minutes of meetings automatically linked to the relevant documents.
It is crucial to consider and evaluate all options before choosing the most effective board portal. We suggest engaging key stakeholders (board members and IT staff, as well as board administrators) early in the process to understand their requirements and concerns. You can then clearly communicate the benefits of using a portal that supports the governance processes within your company and gain buy-in. In addition, a quality board portal should offer an intuitive user interface that allows for ease access and use by users of varying technological capabilities.