If imp source you are in charge of managing a significant legal matter or a delicate business transaction, then you will need to ensure your data does not fall into the improper hands. This is why a virtual data room is vital.

A VDR offers enhanced security and control over files through allowing users to browse documents in a secure space. They are perfect for M&A transactions as well as other sensitive business ventures. The top VDRs have features that help protect your data even if an unauthorised user downloads a file. Fence view and view-only mode prevent users from printing or downloading files. A good VDR offers an audit trail that records the activity of documents. This includes who saw which document from where and when.

A well-designed VDR will allow you to define access rights with granularity. This lets you limit printing, viewing and even safeguarded PDF downloads based on the user’s role or project. It also allows you to set expiration dates for documents and emails. It can also index docs and directories by their content and automatically alert you to new activity in the data room.

A quality VDR can also be equipped with a Q&A function that enables you to share your concerns about the record with other users in real-time. This is especially helpful during due diligence because it facilitates a quicker and more efficient collaboration between buyers and sellers. It also helps to avoid embarrassing miscommunications or confusions.