A governance portal or board portal software solution can provide directors and administrators with a safe digital workspace for collaboration on confidential information, documents and meetings. The best portals make it easier for members to prepare for and attend board meetings, as well as managing the ongoing work between meetings. Apart from facilitating meetings preparation, modern portals allow simple collaboration between board members and committees, as well as with key stakeholders and external partners.

Boards have a limited amount of time and therefore it’s essential that a board management software solution is designed to be simple and easy for members to use. Ask the vendor if their program is user-friendly and if there’s videos or other resources to aid members in their journey. You should also consider how easy it is for directors to start on their first meeting and how the platform will automatically sync with their calendars.

Modern board portals have been created to be as productive and efficient as the boards they represent. They enhance the engagement of members and increase productivity through features like task management, which makes it easier for members to keep track of their responsibilities during meetings. Additionally, modern portals allow electronic signatures and voting for rapid, secure approval of documents and a simple method to create and edit agenda items, documents, and minutes of meetings.

The latest generation of board portals allows directors and administrators to work in the cloud. This allows for a CFO based in Chicago to update a Board Book simultaneously with an IT leader in Washington DC. This can increase the efficiency of the board’s meeting, and ensures that everyone boardroom-online.blog involved has access to the most current information.